Enhancing productivity at work

A productive employee is an asset to any organisation. He works smartly, prioritises tasks and gives an organisation the most value for his time. Organisations also take notice of such individuals and we see them getting promoted faster, being handed over important responsibilities and being praised by the management.

Generally, most employees are productive but there are certain small things that can make a big difference when it comes to enhancing productivity at work.

Prioritising ones responsibilities is one such measure.It can be done by maintaining a job sheet. If in the beginning of the day itself, we identify the tasks that we need to complete and prioritise them according to their urgency and importance, it will help us reduce redundancy in the form of idling time away thinking what we should do next.

It will also help us take control of the tasks at hand and divide them according to time-lines.Remember, the management always takes notice of employees who offer realistic deadlines and are well prepared and ready for any important meetings.

Another small measure that helps greatly in enhancing productivity is assigning time-limits to discussions that we have. For e.g. team based brainstorming sessions should not only have a starting time but should also have an ending time. Setting a time-line gives a clear message to participants to stay on the ball. It also reduces the time wastage that generally accompanies such sessions when participants idle away time in personal chatter. It also improves the quality of discussion as it is serious and focused.Apart from these there are many other simple but effective methods of enhancing productivity at work.

Below Q&A are answered by Amit Bansal, CEO-PurpleLeap

rk asked, How we can manage both the productivity and quality (turn around time and Short TAT) on the client side and motivation and job satisfaction on the employee front being a manager_operations…thanx
Amit Bansal answers, Well to be able to maintain that balance one needs a very strong, motivated team that is ready to go an extra mile. Now the task of the manager is how to motivate the team and get them to reach their potential which therein will increase the productivity. 1. I suggest first one needs to assign the tasks to the team depending on the skills of each member.Setting the expectations and realistic targets. 2. Guiding and supporting the team would be a good idea. 3. Encouraging a helping each other kind of enviorment. 4. Rewarding them to increase their motivation. 5. The team looks up at their managers, so setting an example for them is the best way.


xyz asked, I am a freelancer and feel very lonely in my work. I would appreicate if you couldgive me tips to increase my motivation levels in this senario
Amit Bansal answers, To self motivate you can always get in touch with other free lancers. Create your own netowrk through linkedin or by attending workshops. That will help you meet other trainers who freelance and it will be a good experience to share ideas and methodologies.


xyz asked, I am a freelancer and feel very lonely in my work. I would appreicate if you couldgive me tips to increase my motivation levels in this senario
Amit Bansal answers, To self motivate you can always get in touch with other free lancers. Create your own netowrk through linkedin or by attending workshops. That will help you meet other trainers who freelance and it will be a good experience to share ideas and methodologies.


CHANDRAKANT asked, How to manage a team more effectively for best result? Chandrakant
Amit Bansal answers, I believe a team always works better if it is: 1. Motivated by rewarding 2. By encouraging Interpersonal communication 3. Encouraging creativity 4. Guiding them but not micro managing 5. Clearly setting expectations. 6. Most importantly every individual is responsible and accountable for his/her task


avi asked, Dear Sir, I usually notice that in projects where everything goes well, go unnoticed by management, but where there is a lot of hue and cry and then everything ends well are more appreciated by management.How to tackle such situations?
Amit Bansal answers, I think the question here is visibility in front of the management. I agree that creating hue and cry is definitely not the right way to go about it. A better way is to showcase the entire progress of a project right from the initial phase till the end including the challenged faced and the achievements and the highlights on a ppt etc. That is a more dignified and effective way to showcase the efforts put in.


Poornima asked, Some times we used to work 24/7 due to project deadlines, during this time myself and team’s productivity goes down. how best we ca tackle this situations?
Amit Bansal answers, In such situations the decrease in productivity is primarily because of the reduced motivation level, increased monotony at work. It is a good idea to : 1. Set realistic target for the team. 2. Motivate the team by rewarding them for extra hrs they put in. 3. If possible rotate the tasks if the team is multi skilled, that gives the members a break from the monotony. 4. It is also a good idea to conduct some stress releasing exercises when the work pace is too hectic


Poornima asked, Some times we used to work 24/7 due to project deadlines, during this time myself and team’s productivity goes down. how best we ca tackle this situations?
Amit Bansal answers, In such situations the decrease in productivity is primarily because of the reduced motivation level, increased monotony at work. It is a good idea to : 1. Set realistic target for the team. 2. Motivate the team by rewarding them for extra hrs they put in. 3. If possible rotate the tasks if the team is multi skilled, that gives the members a break from the monotony. 4. It is also a good idea to conduct some stress releasing exercises when the work pace is too hectic


dd asked, Following the process will help to increse the productivity? or it would reduce the productivity?
Amit Bansal answers, It all depends on the process you are following with respect to the task you are trying to accomplish. It is always a good idea to brainstorm at every step of the process and see if there is a more effective and business friendly way of doing the same thing.


abcd asked, dear amit sir, may this question may sound stupid to you. How can we show productivity in work if we are not loaded 100%. even higher managers knows this, still they ask for productivity improvements. Its a dead lock kind of thing here, no work (not fully loaded) but how to show productivity improvement?. Pls share your thoughts and suggestions on this. Thanks in advance
Amit Bansal answers, Productivity does not always mean to be 100% loaded with work. Sometimes we can also look at better ways of doing existing tasks. Methods that will give us better results. That will also lead to increase in productivity.Innvovation and creativity also lead to increase in productivity.


aparna asked, how to manage time effectively
Amit Bansal answers, Time management and productivity are interlinked. If we are able to manage time, our productivity also increases. To manage time there are few things you can do like: 1. Planning your day in advance. 2. Making a list of important tasks. 3. Setting a deadline for each task and following up on it. 4. Making an achievable ‘to do’ list for each day. 5.Most importantly not being too hard on yourself. We are more productive when we are stress free.


red asked, amit sir tell na sir, how to improve productivity at wrk and shine??
Amit Bansal answers, Well as I shared earlier that to increase self productivity there are various steps one can take : 1. Prioritizing work in order of its importance and urgency. 2. Focussing on important items first. 3. Self tracking the progress on any task. 4. Being accountable on every task you undertake. 5. Following up on action items. 6. Most importantly planning your day well.


rajeshgangam asked, hello sir, i am a software engineer, where we have share a common labaoratory setup. When my team mates ask for the setup, i usually give my setup asap. but when i need it no body does it the same way like me. this at the end affects me a lot. as i am not able to show a lot of prodcutivity. what do you think i should be doing.
Amit Bansal answers, In such situations it is advisable to do an expectation setting with the team members you are sharing the set up with beforhand. It is a good idea to divide the time slots so there is no overlap. One on one discussions to solve such issues is usually reccomended.


Poornima asked, How best we can improve Team’s Productivity?
Amit Bansal answers, Working in a team is the most effective way to accomplish complex and huge tasks. 1.It is important that we don’t assign everything to everyone. Instead we should assign the task to each member according to his/her skills. 2. The target set for the team members should be realistic. 3. Each member should have a sense of accountability for his/her task. 4. Motivating the team members also goes a long way to get their complete support and cooperation.


SAC asked, HOW ONE CAN IMPROVE FOCUS TOWARDS ASSIGNED WORK?
Amit Bansal answers, Every task has some action items. I would suggest breaking the task into steps and working on it step by step. To maintain the focus, it is important to refer to the items everyday and track your progress.


rohit asked,  what tips to increase productavity
Amit Bansal answers, There are a lot of things we can do that help us to increase our productivity like: 1. Prioritizing our work. 2. being accountable for our action items. 3. By not delaying our work. 4. Following up on our to do list everyday


ad asked, how to get work done in limited time?
Amit Bansal answers, Well, the first thing you must do is prioritize our work. We need to categorize the list of tasks by their urgency and importance and then work on them.

Chat Date: February 6, 2012

Source: http://www.rediff.com

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