How to nail your job interview

Now that you have completed your education and are ready to set foot in the real world and as much as you’d like to earn some money, the idea of job-hunting can be pretty intimidating for some. If you’re feeling shy and lacking confidence about getting out there and talking to employers, you are far from alone, according to many career counsellors.

Job interviews have a lot in common with having a first date. You really want one, and you are thrilled when you get one, but then you start worrying about everything like, what to wear, what to say, what not to say and how not to act like an idiot!

Though job interviews can be nerve wracking experiences, they can also be wonderful opportunities too. If you are well prepared, confident and do everything right, you will make a winning impression and obtain your goal.

Below Q&A are answered by Amit Bansal, CEO-PurpleLeap

aparna asked, what to answer when they ask me why am changing domain since i do not want to tell m desperate for a job
Amit Bansal answers, You can always say you would like to expand your skill set. Now days it is important to be multi – skilled to be an asset to an organization.


amit1000 asked, How to go ahead with career transition from one domain to another domain after having around 15 years of work exp. and how we can showcase value to perpective employer?
Amit Bansal answers, At a senior level even if you change your domain, there will be a set of skills that will be common to both the domains for example management skills. What is important is to identify the exact role you want to apply for and customize your CV highlighting the skills you feel you have and might be useful for that. role. Like I said, After an experience of 15 years there might be few domain specific skills that you might have to pick up but you would have enough business related skills to project yourself well.


ablinc asked, how to answer the question- “what are your weaknesses”?
Amit Bansal answers, Weaknesses need not always be negative. They can also mean your areas of improvement or something that you think might be of help to you but you haven’t acquired that skill yet.


Savio asked, Ironically, i’m just going for an interview in a company in 2 hours. I have prepared (hopefully well). What is the single most important thing i need to keep in my mind? Good day
Amit Bansal answers, Well there are a lot of important things that matter.However, if you have already prepared well then, the only thing I would recommend you to do is try to build rapport with the interviewer with positive and confident approach and body language.


Rajesh asked, How to crack Product Management interview? What are the key skillsets for PM?
Amit Bansal answers, A product manager should have skills like organizational skills, strategic planning , good communication skills, negotiation skills, business acumen, administrative skills etc. As far as cracking an interview is concerned, it depends on how well you prepare and project yourself.


Abhinav asked, How does one overcome the barrier of employment gap in the resume and at the interview
Amit Bansal answers, It helps if you have taken a course during that gap as it is still utilizing your time. However, if you have a personal and more important reason, it is alright to be honest.


AmitBansal asked, Sir, should my resume have 5 pages for every year of experience?
Amit Bansal answers, A good resume should not ideally exceed 2 pages however, in certain cases people have to mention the projects. So another page can be added to accommodate that.The recruiters usually take a look at the basic information, snap shot of career progression and significant accomplishments.


ataneja asked, How to overcome nervousness in the interview?
Amit Bansal answers, Being prepared for the interview usually helps to kill the nervousness and makes you feel more confident. It is always a good idea to research on the company, read the JD well, know your resume and be prepared with examples of achievement to quote from your experience. Dress well and keep an open and positive body language.


rediffbhai asked, i want to know how to negotiate a salary, my salary is 5 lakhs
Amit Bansal answers, The companies usually pay as per the market scenario. To be able to negotiate you have to first convince them that hiring you will be an asset for the company. You can always quote a % hike that you expect based on your last drawn salary which is realistic.


AJOY asked, Apart from qualification,experience and special skill, what should be mentioned to draw attention
Amit Bansal answers, Apart from the above it is important to mention how have you utilized your skills in your previous roles and how has the organizations benefited from it. Important projects you might have worked on.


Sony asked, what is the answer to Why are you leaving your current company if there is no problem in there and it is located near to your house?
Amit Bansal answers, People don’t always leave their jobs because there is a problem. They might be looking for a change for several reasons like career enhancement, knowledge/ expertise gain, domain change etc.


Stallion asked, 1. How should one structure the answer to the question – “tell me about yourself”? 2. How to “map” your strengths to the role description, especially if there is a gap? 3. Should one give a number when asked “what salary are you expecting”?
Amit Bansal answers, 1. When asked this question, the recruiter expects you to give a quick snapshot about your skills and where have you used them. The best way to start is always from the latest. 2. It is very important to go through the job description and identify your areas of expertise matches the JD. If yes, find the common ground and use that to prepare for the interview. 3. It is always more dignified and professional to mention the % of hike you expect on your current CTC.


red asked, Amit sir, how to nail job interview and shine??
Amit Bansal answers, A lot of things can be done to make sure your interview goes well. 1. Researching about the company 2. Knowing your own CV well. 3. Reading the job description well and have relevant examples ready to quote in case asked. 4. Good body language..


Ashish asked, I have 14 year exp. what is an apt way to reply for the question ” Tell us about yourself?”
Amit Bansal answers, When people ask this question, they usually want to hear more about your career progression and significant contribution towards something. Basically a snap shot of your skills and how you have used them in various roles.


amar asked, I am a fresher MJMC how to prepare for media jobs. What kind of skills should i put in my resume if i want to become a news anchor
Amit Bansal answers, Now days there are several workshops that will help you gain knowledge and expertise on this. Few skills that any anchor is required to have are: Good conversationalist expertise in preferably more than 2 languages Extroverts People who easily build rapport on screen. You can always create a short video and show it as a sample.


shivamogga asked, Why should we to select you…?? what kind of answer will be better !!!
Amit Bansal answers, No one knows your strengths better than you yourself. While answering a question like this one, always be factual and avoid getting into a self praise mode.You can always mention your strengths that have enabled you to achieve something preferably quantifiable in your previous companies.


Bhat asked, whats a good answer for the question – why do you want to change your job ?
Amit Bansal answers, I have always recommend honest answers. People change their jobs for various reasons like career enhancement, chance to work with a big name, experience, domain change etc..Having said that one should keep in mind that most of the recruiters look for what a candidate can bring to the company and not what the company can give to the candidate.


A asked, whar are the keywords should i use in my resume to get shortlisted?
Amit Bansal answers, The keywords in your resume will depend on the job profile and your skill set. For example, if any recruiter is looking for someone with experience in Business development, then he would ideally be looking for resumes with key words like Client management, Business development, sales, vendor management etc…

Source: http://www.rediff.com

Chat Date: April 17, 2013

How to handle conflict at work

At a workplace there will always be minor disagreements and differences of opinion. The way you handle conflict in the workplace can have a huge impact on how you are viewed as an employee. It can affect your entire career and it can say a lot about your character.

Conflict arises from differences, and when individuals come together in teams, their differences in terms of power, values, and attitudes contribute to the creation of conflict. You can’t win a conflict at work. Winning a conflict means getting the outcome ‘you’ want regardless of what the ‘other’ person wants. Since the underlying issue has not been solved, it will simply reappear later. Hence it is much better to resolve a conflict than win it. Unresolved conflicts make people unhappy at work and can result in antagonism, breakdown in communications, inefficient teams, stress and low productivity.

below Q&A session are answered by Amit ABnsal, CEO – PurpleLeap

dfee asked, amit, is there any thumb rule to avoid conflicts in the company
Amit Bansal answers, 1. Avoid Gossip. 2. Listen deeply. 3. Appreciate People Genuinely. 4. Don’t criticize people without evidence and criticize (if you have to) their action and not their personality. 5. Let people make mistakes, but be prepared for them (if you are in a leadership position), 6. Understand the value system of your team (what they believe in). 7. Sensitise other team members about the importance of values. These are some thumb rules. Good Luck


sethu asked, how to handle the boss who is not listening us, and he insist the way he wants?
Amit Bansal answers, Sometimes, it takes time for the boss to feel confident in his/her team’s ability to contribute. This typically emerges from the managerial style. One need not be put off by it, give it some, make notes of when he accepts certain ideas, in fact, one can also ask him of an example of work which he really liked and why, that will give you some clues…


dfee asked, amit ji, How to handle a colleague, Who is not treating everybody in a same manner and making unnecessary comments on other employees in the company
Amit Bansal answers, If one cannot avoid, you will have to learn to divert attention, find out what the colleague likes (cricket, etc) and bring out topics whenever you sense he/she is making ‘unnecessary’ comments


poi asked, hi. how to deal with sensitive colleagues to avoid conflict
Amit Bansal answers, First Step is to Build rapport with sensitive colleagues, then it becomes easier to give them feedback (if needed). Know what ticks them off, avoid it where possible. For example some are very sensitive when it comes to caste, religion, etc. Avoid these topics alltogether in those lunch sessions, then develop respect for you and will be more open to feedback


rajesh j asked, my boss never praise for my work . he ask me to fulfil all the pending work . He is aware that only I can do this. But I expect he should give me a reward may in the form of promotion or praise. But he will never do that. What should i do
Amit Bansal answers, Step 1: Prepare a summary of your work, Step 2: Present it Step 3: See if you can involve other stakeholders (take your boss’s permission)


Sreejit asked, Dear Sir…. I am working in a banking sector in technology dept. Our group has been entitled with large scale projects which needs proper planning and forecasting. My boss doesn’t align the work properly and at times assign the same task to two people. Further he blames the team members in case of deadlines are not met due to his lack of decission making and approvals. Further he spends lot of time in discussing the same thing with other seniors but does not update us on what is required from us. In case anything is required from me, he just tells single line requirement and further we needs to take it ahead and in case of any help or support is required he suggests to check with other team members or seniors and never gives a solution. This is going on since last 2.5 yrs with situation going from bad to worse. Kindly guide, is it worth continuing under his leadership.
Amit Bansal answers, From what you share, it appears poor managerial skills are being used, whether it is worth to continue to not is a larger question, you may to look at IJPs (internal job postings) before you make a strong move…Good luck


sneha asked, Amit ji, can you please share your experience on how to avoid conflicts and do better neogitiation…
Amit Bansal answers, 1. Decide on your starting position & your “bottom line,” 2. Consider the objectives & motivation of the other party. 3. Prepare for the meeting by determining your own motives and objectives: Why are you negotiating? What do you expect to gain and why is it important to you? What do you think you will have to offer to achieve this? 4. Be prepared with information, facts, …


AmitB asked, Dear Sir, What is the solution if your boss is someone who likes to micro manage, a control freak who always calls meetings where he is asking everyone’s opinions but finally he decides what needs to be done. Also – pls dont give gyaan answers.. a real solution will be appreciated
Amit Bansal answers, Gyaan is important. The gyaan here is psychology and management styles. If one does not understands how decisions are taken then this dilemma can take place. Maybe there is patter he is using in taking decision. He is obviously not a consensus type or collaborative type. Read/research more and make daily notes, see how you react whenever you are being ‘micromanaged’, one needs to become a student of behavior and one needs to stop looking for ‘fomulas’


nilesh asked, hi sir my manager does not pass any work to the team. he completes the same and then call on saturdays and sundays to complete the same. till the time he is not through he keeps us busy in some petty matters
Amit Bansal answers, Try and address it in your team meeting, it will require courage, but it seem important


DEb asked, I have a total exp of 10 years and recently have been associated with a blue chip company for a little over 2.5 years, offlate there have been some appraisal related conflicts, favoritism shown by my line manager to others, my growth has been not that great.. my peers tell me since it is a big company, all these are part and parcel…. I am seriously considering leaving my company because of all this and join a small company…. what do you suggest, should I stick on for another 2-3 years with low growth and disinterested boss just for the sake of stability or move on.
Amit Bansal answers, Are you linking growth with learning or you relating to only financial growth, because if you are learning well day to day then it might have long term rewards, but if you are looking at short-term growth then the strategy might be as you have thought of…


Pritpal asked, How to Avoid arguments at workplace?
Amit Bansal answers, See if all argue or is it only your team. If all then it is a culture which has been set as a precedent.


prasad asked, My boss expects me to do menial tasks like photocopying his papers. I am a senior person (A Manager myself) in organization and this seems demeaning to me. How to tackle it?
Amit Bansal answers, This seems like a culture issue, see around to see if a lot of managers are doing what you doing or you are an exception, If you are the only one then you will have to creatively avoid the task


dipa asked, sir, my boss does not involve me in any productive activity and also harasses me over trivial issues. this is causing stress. how do i handle??
Amit Bansal answers, You want to make a list of the issues he assigns you. Check if there is a pattern and check if is coming because of what you think/do


sushil asked, hi amitji, i just want you to educate me on resolving conflict of interest with our boss.where he dictates his views and wants everybody to follow it.
Amit Bansal answers, It is difficult skill to question your boss, it comes with experience and skill, you may to reflect and think of a strategy of how you will do this. One way is to extrapolate some events if you do as he says. Then question if he is ok with those results.


sam asked, I am joining a new co. they have take a months time to issue me a offer letter even though it was promised that it will be done in 2 to 3 days. consider all the pros & cons, still I feel insecure to join the co. although pay package and position is good.
Amit Bansal answers, Speak to HR, your manager, and consult a senior whom you are trust and discuss the matter further…


mak asked, I know it is important to have diversity in your team and conflicts are bound to happen. How do we make sure that conflicts at some point helps the team to achieve a common goal ?
Amit Bansal answers, It is important to check the rapport between the team members, if it is poor then achieving a common goal might be difficult…btw conflict is an important part of developing as a team, it is how you manage the period of conflict…


war asked, sir , i am working in spare parts trading company , my vice president is corrupt and taking commission from supplier , not allowing me work with genuine good price suppliers , how can i inform MD of my company ?
Amit Bansal answers, You may want to take internal advise here. It appears like a critical issue, which might affect the business. You are indicating that action is important here.


MGS asked, How to handle very stubborn & egoistic person,who usually starts the conflict
Amit Bansal answers, You may to read some strategies, for example, How to ‘Win Friends and Influence People’, gives you some time tested ideas. Genuine listening might help the ego to break down. Also one has to examine whether one is also responsible for the ego of the other person to build up…


water asked, Hi SIr, I have been working with an comapny for more than 10 years now…. Sir now a days it seems that the boss does not like my work and he is not replying to any of my emails.. He is giving half information to me for any project and is not making his inentions clear on the projects… Sir please advice what I sould do ?
Amit Bansal answers, It is difficult to predict, how things might unfold, you may need to have a discussion with him. You will need to bring out in the open what assumptions he has made about you. This might simply involve asking for feedback. Risky but it may be worth trying. Recommend that you consult somebody in office before you do that.


sam asked, Hi Amit, my performance i excellent, but just because of my cast my boss always praises my colleague, their relationship is like husband wife, I feel left out out and really dont like to middle in them
Amit Bansal answers, The main question in today’s discussion can be: is it causing conflict or are you a negotiator between the two of them, if you are then that is something you should be aware of…


razz asked, Hi Amit, my manage and leads are giving more work. they always wants to complete work ahead of time. for this we are working very late night upto 10pm sometimes 11pm. Please suggest me how to get out of this issue
Amit Bansal answers, Are you also seeing how you are dividing your tasks against the time of the day? Morning, afternoon and evening have different impacts on our productivity. You may need to map this first.

Source: http://www.purpleleap.com

Chat Date: April 10, 2013

Goal Setting

Goal setting is one of the most powerful techniques that you can use to help accomplish what you really want in life. It helps you to move in a focused direction towards a target. The purpose of setting goals is to achieve it. Goals inspire us to do what we actually want to do. By having the goals you know where your efforts need to be put. Hence you can use your energy and time in the right way.

However not every goal can be successful and if a goal is not achieved there is no point in setting a goal. When we set up a goal, we are intended to be guided by the goal. Therefore, we should be active and motivated with the goal in order to achieve it half the time with double effort. In order to stay motivated with the goal all the time, it has some tricks in goal setting.

Below Q&A session are answered by Amit Bansal, CEO PurpleLeap

Harish asked, Sir, just one more question.. When a person is going though a bad phase, don’t you think the comparisons are bound to happen? Fortunately or Unfortunately, We live in a materialistic world where one’s achievements are measured with the amount of wealth he/she has been able to gain so far..

Amit Bansal answers, yes, you are right, and it is good you are aware that we are living in a measurement oriented world, but there is no specific answer to your question, guess one needs to explore that…all the best


Prshant asked, My goal is to switch my current company and to be a part of another big organisation and I am working towards it hard but I started losing my patience as jobs are not generating can you tell how to be focus and not frustrated and wait for right time because I want to switch in next 3 months that is commitment to myself?
Amit Bansal answers, sometimes we make commitments to ourselves under some compulsions, and sometimes these compulsions are self-imposed, you may to examine your assumptions about leaving this company and joining the next


Arvin asked, Hello sir, i am 37, single, no movable or immovable assets. going to be fired on 28 feb because of egoist and bad boss. company run by politically influential person. this is the first time i am experiencing such kind of defeat in life. father has got lucoderma after 25 years of his age and many people find this as issue during matrimonial proposals. i do not know what exactly to do, how to set the goals in my life for 1. getting new job after such a episode. 2. getting married 3. getting owned home. can you please guide?
Amit Bansal answers, What if someone had stated the same issues to you, how would you have advised that person, with this in mind, you may want to write down some solutions…difficult activity but worth trying…


suniltiwari1407 asked, thnx mr amit but can you suggest me some more regarding general plans for achieve that goals.
Amit Bansal answers, typically a list helps…so you may want to make one and then classify them as short, middle term and long term,


RAJAT NIGAM 83 asked, Hi I am into retail business and i had opened newly .Kindly let me know about the goals of the business and how to write it
Amit Bansal answers, typically what you are asking is done before you set-up shop


Sunandan asked, Sir, pls advice me how to overcome lack of concentration and how to keep my mind cool to achieve success in my final exam?
Amit Bansal answers, try sitting down for short periods without interruptions and then extend that time, but avoid going more than 90 mins…


Vinod asked, I have been out of job for the last few months. Its my first such experience after working for over 20 years. No matter how hard I try I have not been get myself placed due to the bad economic conditions. How can I approach this problem through Goal Setting. Need your help.
Amit Bansal answers, This does not seem like a goal setting issue, typically in today’s day and age, personal branding is very crucial, it is about who you know (networks) in the industry and of course also about what you know (exposure) and how well you know (expertise),


suniltiwari1407 asked, Mr.Amit i want to set goals about our own home good education for child and a respectful life after retirement what we can do for fullfill the same presently i am working with a reputed construction company in logistic and inventory department.and my age is 32 years.
Amit Bansal answers, goal setting and success is not only dependant on you but also dependant on those you are in close relations with. typically critical things like you have mentioned are achieved in partnership, the question is have you initiated that discussion at home?


dhruv2004 asked, amit bansal sir how to manage our time?
Amit Bansal answers, time is only one of the things to be managed…but you really can’t manage it, you need to manage yourself…


Harish asked, I never let setbacks win over over me. I’m strong enough to stand up and fight again, but in such a course, time gets wasted. Today my batch-mates are way ahead of me & even though I a topper in college; am not able to achieve a decent career.. What to do sir?!?
Amit Bansal answers, typically this could be a situation of comparatives, let us take an example, imagine you are going on a highway and you are driving a car…you find that there is car who is trying to drive faster than you, but you are not in a hurry, but you feel that you should beat him because you have a more powerful car, so you race him and suddenly you see that car stop at a hospital and you stop and find out what happened. the other person was having some medical emergencey and hence he was racing to the hospital. so the lesson is he had a purpose and you were only racing to compete (without a clear purpose)


Pradeep asked, Sometimes our heart says this is my wish and it should be the goal but our mind denies it and we are in a state od dilemma. what to do in this case. listen to heart or mind? but one will be suppressed.
Amit Bansal answers, this is case of a conflict in the mind, think about one situation where you were able to resolve a conflict (heart/mind) and how did you handle it?


sanjeev asked, If i feel that i cannot achieve the in the middle, resetting of goal which is achievable is right or wrong and please let me know the areas in which i can set the goal
Amit Bansal answers, as for resetting, it is a very thing to do…sometimes unavoidable as well


sanjeev asked, If i feel that i cannot achieve the in the middle, resetting of goal which is achievable is right or wrong and please let me know the areas in which i can set the goal
Amit Bansal answers, career, health related, monetary, relationships etc are typical areas in which goals can be set


ATISH asked, HI AMIT SIR , HELP ME TO SET GOALS IN CAREER . I WANT TO BECOME SALE PROFESSIONAL IN GOOD ORGANISATION
Amit Bansal answers, typically in sales, the org will set goals for you, first you may want to know what those are and after that you will have to work with it…


Anitha asked, how to prevent negative thorught that prevent us to reach goals?
Amit Bansal answers, write the so called negative thoughts down in journal each day or maybe every few hrs. continue this and maybe an idea may stike you…


vijay asked, A general goal for evry one is making money in his lifetime.It looks to me like this goal is parent goal and all child goals will come under this?
Amit Bansal answers, while there is a general process of goal setting, priorities are very individual dependant, it could be that you are thinking about priorities


Harish asked, Sometimes nothing works in your case.. No matter how many times I plan and set goals, mother-nature (God) never lets me walk through them and things get worse.. 😦
Amit Bansal answers, Sometimes yes these things happen, it is also about how you respond to these so called set backs


diliplimhan asked, please help me to set my effectiv goel
Amit Bansal answers, the following may help you set your goal effectively, using each of the letters below write down or elaborate your goal(s)… S- Specific and also short and simple, M – Measurable and also it should be meaningful to you and also there should be more than 1 way to achieve it, A- Achieveable and also it can be thought of ‘As if now’ or present tense, R- Realistic and also it should be responsible or ecological good and of course it should be Right for you, and finally, T- Timed, and also toward what you want, it should be positive with no negations and comparatives…


diliplimhan asked, i dont understand hou to make my goal
Amit Bansal answers, writing down is the best method, zig ziglar (famous motivational author) has some very clear ideas (videos), you may to go through that,


vijay asked, if a person sets a goal and his wife is contradictor to that goal. he should redefine his goal or he sould ignore her.
Amit Bansal answers, this is a relationship related point, any good relationship requires nurturing and talking and of course listening, you may want to ask the importance of each of the above to yourself…


harry asked, Sir I am in real estate bysiness and sells flats, plots, commercial spaces etc. How to achive my goals. How to find new clients.
Amit Bansal answers, You seem to thinking about sales strategies rather than goal setting, you may want to start reading about your sector, along with this research you may want to start talking to experienced heads and figure out how they achieved sucess, finally there is no subsititute to actually talking to your clients, how to find new clients? well, that is a networking issue,


harry asked, Sir I am in real estate bysiness and sells flats, plots, commercial spaces etc. How to achive my goals. How to find new clients.
Amit Bansal answers, You seem to thinkign about sales strategies rather than goal setting, you may to start reading about your sector, along with this research you may to start talking to experienced heads and figure out how they achieved sucess, finally there is no subsititute to actually talking to your clients, how to find new clients? well, that is a networking issue,


sameera asked, To achieve any goal you should be financially sound, so basic question should be that How you should be financially sound, Am I right?
Amit Bansal answers, not excatly, well it depends on how you are defining the process of goal setting


vijay asked, we should define our goals and also time period to achieve or not? Because if we define time period it will be burden and stress. if not it will be endless goal
Amit Bansal answers, Good observation, that is how it is…it is about how you manage the internal stress, famously it is said that you should use time to your advantage rather than becoming a slave of it… it is about how you stay relaxed and also focussed on your goals, unfortunately there is no one single formula to that, it is about trying different methods of goal setting, followed by reflection and finally using something which works for you


Vikas asked, How does goal setting help in proffessional life
Amit Bansal answers, Actually quite simple- it helps you to become a better professional. aprt from monetary success, it may also give you recognition, respect and admiration and you may also be able to leave a legacy, but remember running behind any these mentioned sometimes decreases your chance to actually get it… that is the paradox of success


priyanka asked, can you please explain what are the things we need to consider to set our goals.. And how do we proceed towards it ?
Amit Bansal answers, Sure…typically apart from career, it is also critical to think about financial goals, spiritual goals, health related goals, relationship goals, check out mind tools on the net and you will get more ideas…another point is once you have your goals written down, you may experiment by sharing your goals with somebody your trust…this may give you the necessary confidence and clarity…


AnilKarande asked, Sir I am Insurance agent and I would like achieve MDRT this year. Please guide me.
Amit Bansal answers, TO begin with you may to ask yourself, whether do you know your product(s) well enough, and next do you really believe in them. If the first points are not matching then you may or not achieve success…no matter how well you set goals (of course you can achieve short term success but it may not give you long term)


Anoop asked, Amit a simple example or a goal would be to get up early in the mornin whcih we might do it for 3 days and again back to the old routine. How to refine this process?
Amit Bansal answers, This is not just about goal setting…to adhere to your mentioned task, you need to do manage your energy well…what do i mean by energy…well, you may to ask yourself whether you are getting enough sleep, whether you are excercising well enough, also whether you take a small nap during a day, or whether you are browsing a lot before you go to sleep, all of the mentioned points and some more will impact you getting up successfully in the morning


Amit Bansal says, What is SMART- since we are talking about goal setting, we all could benefit by applying it…S- Specific and also short and simple, M – Measurable and also it should be meaningful to you and also there should be more than 1 way to achieve it, A- Achieveable and also it can be thought of ‘As if now’ or present tense, R- Realistic and also it should be responsible or ecological good and of course it should be Right for you, and finally, T- Timed, and also toward what you want, it should be positive with no negations and comparatives…


red asked, amit sir, how to set goals n reach them??
Amit Bansal answers, Try using some techniques, here is one of the techniques, ‘SMART’ way of setting goals, here each letter stands for process in goal setting…


red asked, I always set goal but mostly on half way i loose my focus/get tired/get bored etc n leave half way.Even if i reach the goal successfully theres not much excitment and the feeling comes – ok wat next?? So hw to balance the things?
Amit Bansal answers, First of all this is a common thing which happens to all of us…also you need to examine why do you want to have excitement to reach a particular goal…this typically results in setting expectations for ourselves which may or may not match with the outcomes…


Anoop asked, PLease help in setting measurable goals and also the process in sticking to them? The problem is basically I stick to it for two days and then aggain gets back to the old routine.
Amit Bansal answers, You may to think about which goal you have successfully adhered to…analyse what has made you stick to it…what motivates you to continue to stick to it…then you may want to think about what motivations are not allowing you to pursue some of the other goals…

Source: http://www.rediff.com

Chat Date: 20 February , 2013

Enhancing productivity at work

A productive employee is an asset to any organisation. He works smartly, prioritises tasks and gives an organisation the most value for his time. Organisations also take notice of such individuals and we see them getting promoted faster, being handed over important responsibilities and being praised by the management.

Generally, most employees are productive but there are certain small things that can make a big difference when it comes to enhancing productivity at work.

Prioritising ones responsibilities is one such measure.It can be done by maintaining a job sheet. If in the beginning of the day itself, we identify the tasks that we need to complete and prioritise them according to their urgency and importance, it will help us reduce redundancy in the form of idling time away thinking what we should do next.

It will also help us take control of the tasks at hand and divide them according to time-lines.Remember, the management always takes notice of employees who offer realistic deadlines and are well prepared and ready for any important meetings.

Another small measure that helps greatly in enhancing productivity is assigning time-limits to discussions that we have. For e.g. team based brainstorming sessions should not only have a starting time but should also have an ending time. Setting a time-line gives a clear message to participants to stay on the ball. It also reduces the time wastage that generally accompanies such sessions when participants idle away time in personal chatter. It also improves the quality of discussion as it is serious and focused.Apart from these there are many other simple but effective methods of enhancing productivity at work.

Below Q&A are answered by Amit Bansal, CEO-PurpleLeap

rk asked, How we can manage both the productivity and quality (turn around time and Short TAT) on the client side and motivation and job satisfaction on the employee front being a manager_operations…thanx
Amit Bansal answers, Well to be able to maintain that balance one needs a very strong, motivated team that is ready to go an extra mile. Now the task of the manager is how to motivate the team and get them to reach their potential which therein will increase the productivity. 1. I suggest first one needs to assign the tasks to the team depending on the skills of each member.Setting the expectations and realistic targets. 2. Guiding and supporting the team would be a good idea. 3. Encouraging a helping each other kind of enviorment. 4. Rewarding them to increase their motivation. 5. The team looks up at their managers, so setting an example for them is the best way.


xyz asked, I am a freelancer and feel very lonely in my work. I would appreicate if you couldgive me tips to increase my motivation levels in this senario
Amit Bansal answers, To self motivate you can always get in touch with other free lancers. Create your own netowrk through linkedin or by attending workshops. That will help you meet other trainers who freelance and it will be a good experience to share ideas and methodologies.


xyz asked, I am a freelancer and feel very lonely in my work. I would appreicate if you couldgive me tips to increase my motivation levels in this senario
Amit Bansal answers, To self motivate you can always get in touch with other free lancers. Create your own netowrk through linkedin or by attending workshops. That will help you meet other trainers who freelance and it will be a good experience to share ideas and methodologies.


CHANDRAKANT asked, How to manage a team more effectively for best result? Chandrakant
Amit Bansal answers, I believe a team always works better if it is: 1. Motivated by rewarding 2. By encouraging Interpersonal communication 3. Encouraging creativity 4. Guiding them but not micro managing 5. Clearly setting expectations. 6. Most importantly every individual is responsible and accountable for his/her task


avi asked, Dear Sir, I usually notice that in projects where everything goes well, go unnoticed by management, but where there is a lot of hue and cry and then everything ends well are more appreciated by management.How to tackle such situations?
Amit Bansal answers, I think the question here is visibility in front of the management. I agree that creating hue and cry is definitely not the right way to go about it. A better way is to showcase the entire progress of a project right from the initial phase till the end including the challenged faced and the achievements and the highlights on a ppt etc. That is a more dignified and effective way to showcase the efforts put in.


Poornima asked, Some times we used to work 24/7 due to project deadlines, during this time myself and team’s productivity goes down. how best we ca tackle this situations?
Amit Bansal answers, In such situations the decrease in productivity is primarily because of the reduced motivation level, increased monotony at work. It is a good idea to : 1. Set realistic target for the team. 2. Motivate the team by rewarding them for extra hrs they put in. 3. If possible rotate the tasks if the team is multi skilled, that gives the members a break from the monotony. 4. It is also a good idea to conduct some stress releasing exercises when the work pace is too hectic


Poornima asked, Some times we used to work 24/7 due to project deadlines, during this time myself and team’s productivity goes down. how best we ca tackle this situations?
Amit Bansal answers, In such situations the decrease in productivity is primarily because of the reduced motivation level, increased monotony at work. It is a good idea to : 1. Set realistic target for the team. 2. Motivate the team by rewarding them for extra hrs they put in. 3. If possible rotate the tasks if the team is multi skilled, that gives the members a break from the monotony. 4. It is also a good idea to conduct some stress releasing exercises when the work pace is too hectic


dd asked, Following the process will help to increse the productivity? or it would reduce the productivity?
Amit Bansal answers, It all depends on the process you are following with respect to the task you are trying to accomplish. It is always a good idea to brainstorm at every step of the process and see if there is a more effective and business friendly way of doing the same thing.


abcd asked, dear amit sir, may this question may sound stupid to you. How can we show productivity in work if we are not loaded 100%. even higher managers knows this, still they ask for productivity improvements. Its a dead lock kind of thing here, no work (not fully loaded) but how to show productivity improvement?. Pls share your thoughts and suggestions on this. Thanks in advance
Amit Bansal answers, Productivity does not always mean to be 100% loaded with work. Sometimes we can also look at better ways of doing existing tasks. Methods that will give us better results. That will also lead to increase in productivity.Innvovation and creativity also lead to increase in productivity.


aparna asked, how to manage time effectively
Amit Bansal answers, Time management and productivity are interlinked. If we are able to manage time, our productivity also increases. To manage time there are few things you can do like: 1. Planning your day in advance. 2. Making a list of important tasks. 3. Setting a deadline for each task and following up on it. 4. Making an achievable ‘to do’ list for each day. 5.Most importantly not being too hard on yourself. We are more productive when we are stress free.


red asked, amit sir tell na sir, how to improve productivity at wrk and shine??
Amit Bansal answers, Well as I shared earlier that to increase self productivity there are various steps one can take : 1. Prioritizing work in order of its importance and urgency. 2. Focussing on important items first. 3. Self tracking the progress on any task. 4. Being accountable on every task you undertake. 5. Following up on action items. 6. Most importantly planning your day well.


rajeshgangam asked, hello sir, i am a software engineer, where we have share a common labaoratory setup. When my team mates ask for the setup, i usually give my setup asap. but when i need it no body does it the same way like me. this at the end affects me a lot. as i am not able to show a lot of prodcutivity. what do you think i should be doing.
Amit Bansal answers, In such situations it is advisable to do an expectation setting with the team members you are sharing the set up with beforhand. It is a good idea to divide the time slots so there is no overlap. One on one discussions to solve such issues is usually reccomended.


Poornima asked, How best we can improve Team’s Productivity?
Amit Bansal answers, Working in a team is the most effective way to accomplish complex and huge tasks. 1.It is important that we don’t assign everything to everyone. Instead we should assign the task to each member according to his/her skills. 2. The target set for the team members should be realistic. 3. Each member should have a sense of accountability for his/her task. 4. Motivating the team members also goes a long way to get their complete support and cooperation.


SAC asked, HOW ONE CAN IMPROVE FOCUS TOWARDS ASSIGNED WORK?
Amit Bansal answers, Every task has some action items. I would suggest breaking the task into steps and working on it step by step. To maintain the focus, it is important to refer to the items everyday and track your progress.


rohit asked,  what tips to increase productavity
Amit Bansal answers, There are a lot of things we can do that help us to increase our productivity like: 1. Prioritizing our work. 2. being accountable for our action items. 3. By not delaying our work. 4. Following up on our to do list everyday


ad asked, how to get work done in limited time?
Amit Bansal answers, Well, the first thing you must do is prioritize our work. We need to categorize the list of tasks by their urgency and importance and then work on them.

Chat Date: February 6, 2012

Source: http://www.rediff.com

Tips to motivate yourself and others

It takes great effort to stay motivated especially when our drive is constantly assaulted by negative thoughts and anxiety about the future. Even after beating it, the problem reappears at the first sign of failure. What separates the highly successful is the ability to keep moving forward. It is very important for an individual to understand their thoughts and how they drive their emotions.

By learning how to nurture motivating thoughts, neutralise negative ones, and focus on the task at hand, one could pull themselves out of a slump before it gains momentum. Self-motivation is the force that helps an individual keep pushing to go on — it’s the internal drive to achieve, produce, develop, and keep moving forward.

When we think we’re ready to quit something, or you just don’t know how to start, our self-motivation is what pushes us to go on. With self-motivation, a person will learn and grow regardless of the specific situation. That’s why it’s such a fundamental tool for reaching your goals, achieving your dreams, and succeeding in our lives and careers.

Below Q&A session are answered by Amit Bansal – CEO, PurpleLeap

Pankaj asked, Hi, how to motivate the employees who stop their sale as to Increased sales will increase their targets as well ?

Amit Bansal answers, Hi Pankaj, One motivational approach does not hold good forever. if the first approach has helped the team to achieve Level 1 next approach should be more motivational in value and recognition, team would be excited to achieve next level of the target. always Motivation, Reward/Recognition should out weigh Employee Efforts to be successful.


optimistic asked, Amit ji,Namaskar.Kindly guide how to motivate people having negative attitude?
Amit Bansal answers, Hi, Negative attitude is result of ambiguity / non awareness of the individual’s benefit in team objective. In such instances Leader is expected to persuade and make them realize the importance of team contribution. If the efforts do not work, isolating such members and realigning them appropriately would help.


PV asked, Hi Amit, I truly agree that self motivation is a skill. Could you please help some ways through which a person can improve upon and faces the problems with some confidence, even if by nature or at times he goes into depression and really feel down?
Amit Bansal answers, Hi PV, one should focus on activities(Meditation/Sports/music) that will isolate the him/her from prevailing problem, Rethink on creative approaches to give a try to resolve the Problem. Maintain a positive attitude towards the people and circumstances. Try to have frequent interaction with people who exhibit higher motivation (Superiors/Experts) who would have already gone through the phase that you are in.


sree asked, how to remove the fear of non-performance from the minds of team and motivate them, if they are no where near the success. Does companies have time to spend for team? every company need already motivated team?
Amit Bansal answers, Hi Sree, Fear of Non Performance arises among people who are not equipped to handle the task or are not the relevant candidates.Motivation has no role to play here. Motivation is a catalyst that encourages Effectiveness and Rewards Performers. Companies Need Right Candidates who are positively responsive to such motivation.


rk asked, Hi, all people motivated whenever there is a vested interest. would you agree?
Amit Bansal answers, Hi, Motivation leads to a tangible or perceived benefit and that is how motivation work in achieving goals. Success is in how well a leader aligns the individual interests to the Team interests leading to Organisational Development.


Tanya asked, I have completely lost the motivation after joining a top B-school. I used to study all day , but now I just can’t get myself to study. I also had a break up of a 4 year old relationship recently. Please advise
Amit Bansal answers, Hi Tanya, Try to Priortise the Requirements you would need to settle down with what you can change and what you can control. with focus towards your Education i believe that you can bring in a greater change in your life. you would notice things changing in your life when you focus on this crucial priority. However it is not simple as it looks you would need a break from your past.


kapil asked, Amit – is motivation a “culmination” of person beliefs and values and if so how to nurture these beliefs?
Amit Bansal answers, Hi Kapil, Motivation is a drive that keep you on your toes to achieve something. your personal beliefs and values give a clear frame work of your satisfaction(end result). To nurture these beliefs self awareness is necessary through this you realize your strengths and Improvement Areas.


tips asked, hi sir, can you please share some tips on self motivation
Amit Bansal answers, Hi, Self Motivation is a skill one should master as you naturally are not always motivated. you find yourself Highly motivated some time and at time low. To manage this situation you should realize instances that brings your motivational levels down and act on it. further manage Such situations with Positive encounters ie. Take inspirations from Experienced people or read to learn about a solution.


deepak asked, How to motivate a team when the senior management has informed you that jobs cuts are due anytime?
Amit Bansal answers, Hi Deepak, Motivation always becomes significant during such Circumstances. Motivation may drive the Teams performance to the positive side and may change the Management Decision. Try to soothe down the situation and keep team focused to the nearest Important target.

Chat Date: January 30, 2013

Source: http://www.rediff.com

How to deal with deadlines and organize work

In spite of careful planning and scheduling we face the problem of piling up of workload and are constantly working to finish the assignment on time. This constant pressure to meet deadlines has become an integral part of the work culture in today’s world.

Dealing with project deadlines can be challenging for even the most organized and hard-working people.

It can be difficult to know exactly how to manage your time, energy and commitments in order to finish things on time and produce the best quality of work. However, deadlines don’t have to be daunting. A little planning and structure can help anyone deal with project deadlines so that they’re met with grace and ease.

Below are Q & A session answered by Amit Bansal, CEO PurpleLeap

Amit asked, how to improve concentration at work and avoid distractions?

Amit Bansal answers, The question is should one be like a floodlight or should one be like a laser? Distractions often happen due to phsiological reasons as well (sleep)…


Veerendra asked, Is it necessary to have meeting without agenda and last for hours on deadlines?
Amit Bansal answers, Not if one values people’s time and company’s money


Ramachandran asked, is it good to be reactive or proactive
Amit Bansal answers, It is good to react, but it is important to be responsible in how we react…Well, proactive as you can guess is definitely ideal


paresh bhuria asked, my question is i do procrastination and my mind always seems to heavy with lot of work. i am not getting success.
Amit Bansal answers, Generally a “full mind” are bad in the following situations: 1) building relationships, 2) taking decisions, 3) solving problems, 4) making a presentation, 5) writing an delicate email, A “full mind” needs rejenuvation, generally vacations help, getting a different experience (like helping somebody) also also helps… If you see the above 5 points, if they are done poorly then one may not get success…


Tiredforever asked, How do you prioritize your tasks when there isn’t time to complete them all?
Amit Bansal answers, Once a famous person said, what if one had to eat 3 frogs of different sizes, which one would you eat first? He went to answer, the biggest one first…The question is Why?


Tiredforever asked, How do you prioritize your tasks when there isn’t time to complete them all?
Amit Bansal answers, Once a famous person said, what if one had to eat 3 frogs of different sizes, which one would you eat first? He went to answer, the biggest one first…The question is Why?


gd asked, Dear Amit..how to set realistic goals
Amit Bansal answers, Along with realistic see if the goal is relevant or right for you. This generally helps one to set realistic goals…


raghu asked, Mr Amt, How to become myself passion and to become more interactive in a team?
Amit Bansal answers, Sometimes, we consider only office scenarios as relevant scenarios, how about at home, with the cousins, one can also look at how one behaves in a family function, that might give some clues as to how to improve contribution to a team … well, passion is about finding what you are good at and what you like, easier said than done, the analogy is like finding gold…you need to dig quite a bit to find the precious metal…without the thinking one may not find it…


Ajay asked, How to meet deadlines and simultaneously find a work and personal life balance?
Amit Bansal answers, COmplex question and of course the answer to that cannot be simple, it really depends a lot on personal choices, in a recent interview one famous Indian said that for about 6/7 yrs of his life he had no personal life, but he did not regret it and he looks back on it with pride, so u see it really depends a lot the person, someone else in his place might have quit the UN job and sought a more comfortable one which would give a better life/work balance


Subbiah asked, is there any online tool to practice PDCA
Amit Bansal answers, A more simple way to do this in a diary at the end of the day, or week or month, there could be two columns, 1st column- “what I Planned”, 2nd column- “what actually happened” this might give some insight of what could be going wrong…but one would still need to think !


Deepak asked, Do you favor performing multiple tasks parallely or serialy ?
Amit Bansal answers, Multi-tasking is ok if the tasks are simple, in complex tasks it certainly reduces performance,


work asked, What to do if work gets delayed because of someone else?
Amit Bansal answers, Build better professional relations is usually the mantra in an interdependant work culture, also note that is quite possible that one could be delaying someone else’s work as well !


sridhar asked, sir what is the best and first step towards effective time management?
Amit Bansal answers, Knowing your goals/priorities/purpose…


Amish asked, Sir i always stick to my deadlines but it is not appreciated
Amit Bansal answers, This is a different issue, you may want to explore non-traditional ways of highlighting your work. Maybe everybody is doing it the standard way- how about something different yet acceptable?


NSW asked, How to motivate my 15 yr old daughter to plan time for studies n outdoor games? Her CBSE Exams start on 16-Mar and she is utterly non serious.
Amit Bansal answers, Children and teenagers tend to copy what adults do. Teeagers may not want to reveal they are copying, but they will definitely be observing you, you may want to actually practice and demonstrate what you want her to implement, if you are already doing it then, you want to illustrate to her through a drawing or example…maybe a movie, cartoon??


NSW asked, Could u delve on Plan – Do – Check – Act?
Amit Bansal answers, Plan Do Check Act is an Continous IMprovement tool originally coined by Edward W Deming. It is also called as the PDCA. In the Plan stage one hs to establish the objectives…but also establishing some expectations from the plan…in the Do stage, it is very important to keep a tab on what data is coming out because it will help us do the course correction in the Check stage…if you note, the Plan and DO are most important to meet deadlines, because most projects falter because the Plan stage is very weak and also most projects fail because the DO, or execution is rather poor or incompetent.


Amit Bansal says, Plan Do Check Act is an Continous IMprovement tool originally coined by Edward W Deming. It is also called as the PDCA. In the Plan stage one hs to establish the objectives…but also establishing some expectations from the plan…in the Do stage, it is very important to keep a tab on what data is coming out because it will help us do the course correction in the Check stage…if you note, the Plan and DO are most important to meet deadlines, because most projects falter because the Plan stage is very weak and also most projects fail because the DO, or execution is rather poor or incompetent.


shripad asked, how we can convience the boss to extend the deadline?
Amit Bansal answers, It seems someone went to the dentist and asked to save a tooth. The dentist told the person that “you have a got me a dead body and I cannot save it”. And we went to add, “we will now have to remove it”. Similarly, a situation with the boss is also like that, it is about anticipating whether an extension is required or not and be in communication with the boss, but let us that you have to do it then you may have to potray the reasons of the required extension and along with that also state what could be the added benefits (if any) with the extension.


NewUser asked, What if the deadlines itself are so stringent that its almost impossible to meet and yet the managers dont want to hear a No for an answer. How should we handle such a situation?
Amit Bansal answers, This situation calls for us to understand that it may no more be a situation of meeting a deadline. The roots are perhaps in communication, relation with your manager, relationships with your team mates (onsite or local) your ability to be assertive etc.,


priya asked, Hi Amit, What is the process to handle stringent deadlines and keep ourself cool ?
Amit Bansal answers, One very interesting process, as defined by Deming is Plan – Do – Check – Act…Each stage is very relevant and important to achieving goals…


Grover asked, what is the best way to avoid procrastination. i guess its the root of all evils.
Amit Bansal answers, Yes it is…we all fall into this trap…it could be important to take note of how you may have overcome it in the past…some ‘past’ analysis might help…also what does procrastination mean to you, it is important to define that, because it often happens that we all fall into traps of general definitions, additionally the question to be asked also is whether what you are procrastinating, is it really important to you? Some thinking is definitely required here…


sanjay asked, how to do identify unproductive activities in the melee of day to day work
Amit Bansal answers, Starting point could be some feeling at the end of the day…whether you feel drained out, u felt that the system took all your time, your friends took all the time and you ended up chatting up a lot, once you start from here…it might give you a “gut-feel” of how to go about looking at the so-called unproductive activities, also what could be unproductive could be an important element in one’s work, for example, if you are an independant contributor, it might seem unproductive, but spending a couple of minutes building rapport will serve you in the long-run, or if you are the manager, then mentoring, while it may seem unproductive, will serve you again in terms of long-run…so perhaps making a top of the mind (feeling) list might help


Amit Bansal says, A critical part in planning is dividing the task into smaller parts. IF this not done then the plan has little meaning…


Amit Bansal says, Communication with team members is very critical. Maintaining good relations (knowing people’s names), telling important people what you are working on…all these matter when you work in time-bound situation


Subbiah asked, Hi Amit , what could be the general mantra for the achieving the stringent deadlines
Amit Bansal answers, It really boils down to communication, interpersonal skills, planning skills, delegation skills, leadership (taking your team along with you), and of course taking constant feedback to do course correction.


work asked, hi amitji, when the deadlines are approaching how can you convince colleagues to share the work?
Amit Bansal answers, this depends from what role you may be asking this question. For example: if you are asking from a team lead perspective or whether you are asking from a team member perspective. The approach which you may want to take will be different depending on what role you have at work. If it is manager / leader role then it would mean that you would need to build rapport with you team to get them to start trusting and then sharing work…it starts with trust…

Chat Date: 23 January, 2013

Source: www.rediff.com

 

How to improve your productivity at work

A productive employee is an asset to any organisation. He works smartly, prioritises tasks and gives an organisation the most value for his time. Organisations also take notice of such individuals and we see them getting promoted faster, being handed over important responsibilities and being praised by the management.

Generally, most employees are productive but there are certain small things that can make a big difference when it comes to enhancing productivity at work. Prioritising one’s responsibilities is one such measure. It can be done by maintaining a job sheet. If in the beginning of the day itself, we identify the tasks that we need to complete and prioritise them according to their urgency and importance, it will help us reduce redundancy in the form of idling time away thinking what we should do next. It will also help us take control of the tasks at hand and divide them according to time-lines. Remember, the management always takes notice of employees who offer realistic deadlines and are well prepared and ready for any important meetings.

Another small measure that helps greatly in enhancing productivity is assigning time-limits to discussions that we have. For e.g. team based brainstorming sessions should not only have a starting time but should also have an ending time. Setting a time-line gives a clear message to participants to stay on the ball. It also reduces the time wastage that generally accompanies such sessions when participants idle away time in personal chatter. It also improves the quality of discussion as it is serious and focused. Having a moderator in such meetings can also help as s/he can stop people diverting from the topic. Apart from these there are many other simple but effective methods of enhancing productivity at work.

dinu asked, Hi Amit, I try to do my level best for the work given to me but i dont understand my boss’s expectation, everytime he is unsatisfied. sometimes he says dont apply your mind and sometimes he says you should do of ur own or take initiative and do of your own. Iam literally fed up to meet his expecatation, everyday going through mental torture, kindly advise how to handle such boss.

Amit Bansal answers, I suggest you have a one to one conversation with your manager. It is a good idea to understand expectations clearly. If he is not satisfied with your work it’s a good idea to be assertive and ask for improvement areas. Taking a feedback is very important and it should not be looked at as a negative mark on your capability.


bipin asked, Hi Amit, When I sit for working I always think what others think about me and I am not able to focus much or remember things which have happened before. Please let me know how to focus more. My interpersonal skills are also not good. I am also not able to mingle with the colleagues. I am like one many army.
Amit Bansal answers, It’s not a great idea to always work alone. It may be difficult to mingle with people to start with, but there is no harm in making a conscious effort. You can think about topics for small talk if you see yourself short of conversation ideas with other people. When you say interpersonal skills, does it mean that you don’t get along with other people well or making a conversation is difficult? If you are picking up conflicts with people often, then it’s a good idea to see why that is happening. But if it’s just lack of conversation ideas, then its a very small issue and can be resolved with conscious efforts.


vijay4914 asked, I am an IT professional, working on technology domain for more than 5 years. I now want to move to business domain and think of taking up MBA. Is it right / feasible to take this up. I am disillusioned and am losing focus in work. What do you suggest. Should I keep trying behind the scenes for such programmes or speak up to my manager about this and take concrete steps?
Amit Bansal answers, Its always a good idea to get a taste of the dish you plan to eat. Why don’t you meet with people in the business domain to understand the challenges there. Besides, if it’s feasible spend some time working in that domain before you completely make up your mind to move domains. MBA is a good idea however, but be grounded and take an informed decision.


gurpreet asked, People Handling is the Key Part of the Production…specially when you are handling asoosciates with upto Higher Sec, Education. Any Mantra to keep team Motivated always to deliver quality products on toes
Amit Bansal answers, The one thing that works for human beings is challenge and something new to look forward to. Whatever techniques you use for motivating your staff, add these two ingredients to it. I am sure it will work.


KK asked, Amit, I’m Kundan here. I’ve been working as a consultant for the last 5 years now. I think I am ready for the promotion and handle my own team as a manager. But for each appraisal I get looked over in favour of some other candidate. How can I make my invaluable to the organization? How can I take that which is due me for sometime now?
Amit Bansal answers, First thing is to identify what gaps are becoming hindrance to your promotion. Once you have identified the reasons, you must see what evidence support these reasons which are impacting your promotion. If there are reasons you feel are not appropriate you can bring it to the management’s notice along with your own analysis. Be assertive and always support your reason with data. You performance at workplace and the fact you feel you are now ready to take up a managerial role needs substantiation. If you can do that, I am sure you will be able to get the next promotion. All the best!


Amruth asked, Amit, do you think holding team bonding exercises and outings help improve productivity at work?
Amit Bansal answers, Such activities definitely increases trust among team members. And trust does effect productivity, communication and workplace culture to a great extent.


sri asked, At times my team will be fighting with each other for flimsy reasons and come to me to resolve it.As a Project Manager how should a handle this without hurting the sentiments of the team
Amit Bansal answers, It’s a good idea to listen to people, but you need to draw healthy boundaries when resolving issues for team members. You should definitely give a listening ear, but not commit to resolve their problems unless it’s absolutely in your control to solve them. You should advice them to use effective communication and resolve issues with their counterparts instead of reaching out to you all the time.


sandy asked, Amit, I work better when given a deadline. The adernaline that I get when I approach a deadline often has resulted in the best work I’ve done till date. I work as a research consultant. But often I wonder if there is any way in which I can continue to keep up my work standard at other times than just during an approaching deadline… Is there any way I can improve my work culture?
Amit Bansal answers, I can associate myself to how you work. Something that has worked for me. I create competition with my own self. I give myself deadlines and try beating or meeting them. It’s a different feeling when you are competing with yourself. If you are a self driven person then this will be a good way to keep the adrenalin rush.


Archana asked, I do love to involve myself with my team in any task. Often I have taken the brunt from my boss for the mistakes of my team. But I may not have passed on the ire to my team as I believe that as the team lead I am the one responsible for their actions. I want to be a little more stern in the coming year, not necessarily being a disciplinarian but not too lean either. How can I achieve this? Any tips?
Amit Bansal answers, To strike the right balance it’s important to hold ground and groom your team members as responsible individuals. You should not take ownership of their mistakes, you must provide all possible support to them to meet their goals. However, at the same time draw clear guidelines to establish accountability. It’s important to be friends with team members but at the same time it’s important to draw a healthy line of control. It’s not healthy to hold yourself responsible for your team member’s action. If they get credit for what they do good, they should be accountable for mistakes as well.


Devon asked, Hi Amit, my boss always shouts at me if I make a mistake and this causes me be less confident when I approach my next task. How can I ask him to be more polite in his reproach? Or should I just move to another job?
Amit Bansal answers, Well you must talk with your boss about this. He must be a little more sensitive towards you. Maybe he is not aware that his behavior is impacting people.

Source: http://www.rediff.com

Chat Date: December 12, 2012

How to excel in a Group Discussion

kandys asked, how do we control a person who tries to hog all the time for himself and not let others speak
Amit Bansal answers, It is alright to interrupt and ask them to give time to others. However the choice of words has to be kept in mind.


Roopali asked, once in a GD, all my team members spoke against the topic and I to get noticed spoke for the topic. But i struggled hard to speak to hold on my point. can you suggest what can be done in such circumstances?
Amit Bansal answers, You must not speak against or for a topic to try to be different from others. You should be convinced about a topic when you are speaking about it. In this case, even if you are talking against the majority of the speakers you will have enough points to make to let your voice be heard.


Manohar asked, Hi, In GD, I might not have much to say, but probably have talked about a point which is very strong and correct. But my words are not heard, or ignored? Is it ok to repeat same point again and again? or how to handle this situation ?
Amit Bansal answers, Even if you are repeating what you are saying, try and put it in a different way maybe with an example or an anecdote.


ramsingh asked, What strategy has to be adopted if one is not very familiar with the topic of discussion?
Amit Bansal answers, Wait for others to speak first if you do not know about the topic much. When some people have spoken you will have a little idea about the subject and then pick up cues from other’s ideas and make up your comment. The only reason why you would not be able to speak on a topic at all, will only be if you are not in a habit of reading or keeping abreast with the current affairs.


smruti asked, in spite of performing well in written and interview at IIM ENTRANCE, could not get selected due to GD ground, why there is no weightage to my merit otherwise?
Amit Bansal answers, Your performance in GD is not dependent on your ability to successfully complete your written test. I would suggest you to recap the various things you did during the GD and analyse how these things may have affected your selection.


ramsingh asked, How to intrupt afellow who is not giving chance to others to speak despite repetaed requests?
Amit Bansal answers, You can interrupt by raising your hand while someone else is speaking. If someone does not pay attention to you even after raising hands you can verbally ask them to excuse you to speak and if that also does not help you can stand up to show that you want to speak. However, standing up is your last option.


Rohan asked, What are the important things which have to be taken into account..while going for a group discussion ?
Amit Bansal answers, During a group discussion a panel is assessing your knowledge about the subject, your interpersonal communication, your ability to handle disagreements, overall body language and leadership qualities to some extent. So if you display these attributes positively. You can be successful in any group discussion.


raj asked, Sir, what should i do to become fluent in english ? without which i am zero now.
Amit Bansal answers, To learn any language you need to make it a part of your daily conversation. Speak, listen and read English often during the day and it will help you improve your communication in the language.

Source: Rediff

Chat Date: November 29,2012

Dealing with conflicts in your team

At any workplace there will always be minor disagreements and differences of opinion. The way you handle conflict at the workplace can have a huge impact on how you are viewed as an employee. It can affect your entire career and it can say a lot about your character.

Conflict arises from differences, and when individuals come together in teams, their differences in terms of power, values, and attitudes contribute to the creation of conflicts. You can’t win a conflict at work. Winning a conflict means getting the outcome ‘you’ want regardless of what the ‘other’ person wants. Since the underlying issue has not been solved, it will simply reappear later. Hence it is much better to resolve a conflict than win it. Unresolved conflicts make people unhappy at work and can result in antagonism, breakdown in communications, inefficient teams, stress and low productivity.

Below Q&A session are answered by Amit Bansal, CEO PurpleLeap

*************************

Navin asked, HOD expectation is follow me (even incorrect decision) or find your own ways (resign). I do not care kind of attitude. Shall I talk to his senior for the problem that whole team is facing. I am managing my team very well and in confusion how to handle these kind of selfiesh high level leads in organization.

Amit Bansal answers, It is a good idea to talk about it, however blame storming would not be a great idea. Assertively bringing the issue to their notice and seeking their advice to resolve it might give you a good edge.


anshu asked, creating issue about the senior is the right option in IT Industry? or should I let go this issue?
Amit Bansal answers, Creating an issue is not good thing in any industry. However, communicating about something that is disturbing should be done.


udayshah asked, I am working in a small company as higher level. All the family members are directors and their age is below 30 years. They do not have harmony and transperant communication.Even they do not have good managerials experience.I am not able to perform my duty in such enviornment. How to handle such situation.
Amit Bansal answers, There is no limit to aspirations. If you are happy with what you do, I think that is what should really matter.


Nash asked, Hello Amit, My boss (our CEO) is a two timer man. He plays games from both sides of the table as he is the intermediary between our MD & his immediate managers. On one hand, he will show us that the management does nothing for us & we have to work hard to get what we want & on the other hand he takes our (manager’s) credits to himself in front of the Board of Directors. Its very difficult to pin point him exactly as he’s too smart to skip away any criticism that comes on him. As he usually blames the management in front of his staff orelse he will blame the staff in front of the management & MD. We have tried best to expose him in front of the management but in vain as he continues to dominate us this way. Please suggest a way to handle this guy or how to deal with him either way ? Nash
Amit Bansal answers, Well, a good way would be to do all communications via emails. Do not entertain any verbal requests or verbal instructions. Request your boss to send you an email or you initiate an email saying, ‘as per our discussion’ or ‘as per your instruction’. Basically establishing accountability for all tasks. Also, start marking key emails to your management to keep them in loop. Hopefully this will help however also bear in mind that this is not going to turn around things for you immediately give it time and I am sure you will get positive results.


anshu asked, My senior did not follows work timing.coming late to office and leaving early to home.Its suffers me a lot as all the work lot is on me.I can not esclate this issue with senior as he managed then accroding to him. How i overcome this?
Amit Bansal answers, You must discuss it either with your manager or their manager. I do not think this is a very good situation where because of someone else’s indiscipline you have to suffer.


Avin asked, I have started a new company. And I am very much afraid about employees spoiling this venture in order to soothe their ego with each other. How to create a healthy environment where everyone helps company to grow.
Amit Bansal answers, You are anticipating negative even before it has happened. Any specific reason for it? A healthy environment is created by creating a non threatening environment. Allowing creativity and freedom of expression. I am sure you will be able to create a good work culture in your new venture.


Navin asked, How to handle my lead who directly interact with my team members. I requested him many time but he does not listen.
Amit Bansal answers, Why is this a problem?


Navin asked, How to handle HOD’s who misuse the power because self interest is very high and do not give much scope for immediate leads to grow. If they raise the concern he sideline them and make then insecure.
Amit Bansal answers, If that’s the prominent work culture in your organization, then it’s very unhealthy. Do you not see any growth prospects? or are these prospects sabotaged by seniors?


mk asked, How can a conflict with immediate manager be managed?
Amit Bansal answers, Communication is the only way. Talk about the situation with your manager and try and resolve it with them. Remember difference of opinion is just a difference it’s not right or wrong.


kavita asked, Hi Amit, How to handle people with a bossing around attitudle. they are rude with unpleasant gestures most of the time.
Amit Bansal answers, You must let them know that their behavior is intimidating. Usually doing this over a one on one communication is good. Do not pick on them in public. However letting them know about their disturbing behavior is very important.


Ravi asked, Hi Amit, How to manage people in team, who is elder then manager/Tl? Any 3 key points you would like to share?
Amit Bansal answers, Give them their due respect would be one. Because every individual wants to be respected. Ensure they don’t feel threatened by a less experienced person so give them key responsibilities if they are capable of executing them and finally they should feel belonged to the team and organization along with an individual growth plan.


Ajay asked, How to handle the situation when team member try to over cross team leader and trying to directly deal with manager and also what could be the reason(for an instance sending mail directly to manager without keeping team leader in loop)
Amit Bansal answers, I think you need to have an understanding with your manager asking him to help you build a healthy team culture. Ask him to tell your team members to get in touch with you first before sending requests to him. However, just as a way to create transparent work culture you can let your team members cc your manager if they like. This will help them build trust in you. Because the idea is to keep you in loop and not create a hierarchy protocol.


Mayank asked, Hi Amit, How do you manage a situation where 2 senior Pros have their own point of views both of them are correct from their view point nad you can implement only one , is their a mid way
Amit Bansal answers, Even if there is no midway, you must let the two people know that both their ideas are much appreciated however the situation and time right now demands you to take one of the ideas. Giving appropriate logic and reason as well as an intention to not put down any of the two people will sure help you tide over this situation.


Harkesh asked, Hi, Amit. 2 year back i have started my own business, not doing well. But, i htis time my all colleage has double mtheri salaries and now i am finding difficult to get the Jpb of same level.
Amit Bansal answers, It’s a tough situation however if you are seriously looking for settling in for a job then you will have to start somewhere. I agree you will not have a salary matching your other college friends. But I am sure you can prove yourself and mover faster than others.


Lotus asked, Hi Amit, It has been found that resources with high years of experience joining the team has problems in being evaluated by resource who has less years of total exp, but has been in the project for long. How to handle such conflicts
Amit Bansal answers, Creating a healthy balance is important in such circumstances. Using right words like saying “a team member will collaborate with you rather than saying a team member will evaluate your work”. Instead of making one on one accountability matrix have multiple people collaborating with each other for different tasks. This helps an individual to feel less threatened and it feels more like a work culture than a hierarchy.


sharan asked, Hi Amit, How to work with the people who think always they are right and bossing even though they are colleagues?
Amit Bansal answers, Assertive communication helps. The first thing to understand here is that when people think they are right, it’s just an opinion and everyone is allowed to have an opinion. Next thing is to help them understand your perspective with conviction. The last part is to be okay even if they do not understand your perspective because it’s their choice. Similarly, you have a choice to say NO if you feel you are being taken for granted. However, by being assertive and not passive or aggressive about the entire situation. Hope this will help.


aslam asked, dear amit, how do i impress upon my colleagues that nitpicking and bitching harms the team more than anything else?
Amit Bansal answers, I suggest create some time within your team for team bonding and collaborative activities which may not necessarily be work related. It is found that a lot of time when the team members bond outside work they become better coworkers. However also bearing in mind that not everybody will adapt to the learning quickly. Some will learn fast others will take time to understand the art of team bonding. In any case I would recommend you start this initiative.


Dipti asked, conflicts are important, rather essential in a positive work-group.But how to manage them, when it is in good people?
Amit Bansal answers, The best way to handle conflicts is to deal with them at the stage of disagreement. It’s difficult but if you work on the premise that all people are good and disagreements is wrong or right but just a difference of opinion it becomes rather easy to handle them.

************************

Source: www.rediff.com

Chat Date: October 10, 2012

How to motivate self and others

Motivating self and others is a great skill by itself. One can achieve a lot while completely motivated and reach the desired goals. While an organisation goal or a group goal has to be achieved then it becomes really important for the a team player to be motivated and meantime enhance the motivation of the team members.

Below are the Q&A are answered by Amit Bansal, CEO PurpleLeap

sreekanth asked, My problem is that I have been given a Asst.Manager post recently and was told that that I have handle few additional depts. The guy who is there in the dept. which I was and still in does not bother to intimate me anything and directly goes to my reporting boss(dept.head) which is a real humiliation to me. Even my boss seems to give a deaf hears to it when brought to his notice. what should i do?
Amit Bansal answers, This happens when promotions happen within departments. People take time to adjust to the new set of supervisors. I would suggest give it a little time for this person to see you as a partner at work rather than a threat. Do not expect this to happen immediately. Also, please understand people do not respond to hierarchy positively all the time. So just take things slow, this is your learning process as well.


sukrudra asked, How to keep motivated with mediocre salary, no project work but allocated to project, can forsee apprisals to be bad in future, gloomy job market, low salary raise, do not get roles as per expereince and cannot switch career after having been with it for more than 10 years now as I will have to start as a fresher.
Amit Bansal answers, Even if you cannot change your industry you can find a new organization to work for. Maybe that will help.


sai asked, I am in a company in which there is very less growth. I am paid a good package and people look at me as a white elephant. But my position is such that i cannot really show them the results since neither the management nor the product supports me. I ma selling an out dated product. At the same time i cannot change to other companies since there are less number of vacancies for my level. I do not want to change my place of work. I am getting d emotivated very periodically. Growth is too minimal from year to year . I am in confused stage . Please advice
Amit Bansal answers, It seems to be a sticky situation for me. I have always loved the 5 why analysis and would extend it to you. It’s a basic tool but has helped me in such sticky situations where the solution is very difficult to derive it. Start with finding you why is the organization still keeping you? Why is that there is not room for you to innovate in the current situation? Why can you not turn around this mindset of you being looked at a liability? I am sure asking such questions will give you some leads to turn around this situation. I have always believed that solutions are available if we are determined to find them. Hope this will help.


ANAMIKA asked, hi,Sir, I am an article trainee .the work in my firm is very less which is an advantage at one time since it gives me time to study but on the other hand i am not getting much work exposure …and also being a part of the audit group(external to the organisation) how to develope relationship with clients?
Amit Bansal answers, I think you are lucky to get an exposure to clients so early in your career. Clients always want to be attended to. If you are able to take care of that aspect you will always have good relationships with them. Now you cannot fulfill their wishes all the time and so there comes the opportunity to learn to cater to client needs under all kinds of restrictions. You are in a very challenging domain. I would suggest you to enjoy yourself and have a great time learning.


gs1 asked, I m a government servant. Some time for days together, there is no work in my office. This tires me and makes me demotivated. This also gives me feeling of not being relevant. How to deal with this situation.
Amit Bansal answers, I suggest you to engage yourself with productive activities outside work. Join a professional group or pursue a hobby. You can also extend your services to teach or train people. I think its a good opportunity to pursue your interests since you have so much time at hand.


anoop asked, how can one be motivated when some people who are getting more attention despite of low knowledge and less work
Amit Bansal answers, Hi Anoop, you will always find such situation in other places as well. It’s a good idea to focus on what benefits you are drawing through your work. If you focus on your learning you will be able to use it in other places you work. I would suggest do not waste your precious time worrying about what kind of recognition other people get.


sachin asked, How do I motivate myself.. I am engaged to same kind of work from past 3 years. I get bored.
Amit Bansal answers, If the work is not very engaging, its a good idea to find a new job now. Or within the organization look for newer opportunities. Whichever is more feasible for you personally and professionally.


Trainee asked, Hi Amit, I am part of team and my actual and functional supervisor is based at other location, for administrative purpose my attendance is mapped under some one here from other department, how ever the local supervisor thinks he is the super boss and wants me to contribute time to his tasks. i am really pissed of by his daily hope less gyan sessions and amateur follow up on silly non achievable things. but cannot reply back as he is at a senior position in the organisation.
Amit Bansal answers, I suggest you bring this up with your actual supervisor who is at a different location. Sometimes, it is necessary to bring these things in the notice of your reporting managers and also the fact that someone is taking undue advantage of your situation. However, I suggest do not approach your manager in a complaining mode. Check with him if you are expected to report to the local supervisor and pitch in for his tasks as well. If you are told yes you have to, explain to your supervisor how it is difficult because your hands are already full and if your manager says no, let him know that you are being asked to do tasks outside your KRAs.


paadu asked, To succeed in the workplace, you need to be at your best, and you can only truly be at your best when you are motivated to work. With the proper inner drive, everything can seamlessly fall into place. So how can you motivate yourself at the office day in and day out?
Amit Bansal answers, Well, it is not possible to be motivated at all times. You will have regular intervals of dissatisfaction and low morale. It’s important that you do the things you like to do and like the things you do. However at the same time keep in mind that we are human beings who will have the low points as much as we will have the high points.


asa asked, My problem is; I do not get much work from my organization (which is a research organization) and I have to create my own work. I am statistician and my organization is biology based. As I can not relocate to some other city I have to remain here only. I am getting enough salary but not satisfied with the work I am doing.What can I do?
Amit Bansal answers, On a lighter note, hope you are not worried just because you have no reason to worry. 🙂 You have a good job, place which is of your own choice and enough time to do things you would want to do. I suggest align yourself to other activities of your interest. You are a statistician, you can offer honorary services to other institutions or research work. You will never find a place where you get 100% satisfaction professionally. I suggest engage in activities which will use your skills outside your organization.


ssch asked, How shall i motivate myself when my boss is not showing interest in engaging in big assignments
Amit Bansal answers, If you are someone who requires external motivation to be at your best, this is a good learning opportunity for you. At a workplace you may not get appreciation always. It is a good idea to learn to self motivate. Also, working for yourself is more important than working for your boss. If you do these changes in your outlook towards people and tasks you will feel inspired to work in a different way even if your boss is not appreciating you.

****************************

Chat date: October 3, 2012

Source: rediff